Best Recruiting CRM Software
A recruiting CRM manages relationships with people who are not applying yet: passive candidates, silver medallists, and in agency settings, client companies. It differs from an applicant tracking system, which manages people already in a live pipeline. Many teams need one system that does both rather than two that argue.
Last updated
The phrase covers two genuinely different products. Agencies mean a system that tracks candidates AND client companies, with job orders, submissions and billing attached. In-house teams usually mean long-term nurture of people they are not ready to hire yet. Buying the wrong one is the most common expensive mistake in this category, so start by deciding which of the two you actually are.
How this list was put together
This page is published by Pitch N Hire, which sells an applicant tracking system and therefore competes with the products below. So it is not a ranking: there is no score, no rating and no number one. Options are grouped by who they suit, drawn from our own product comparisons, and each links to the full comparison so you can read the trade-offs rather than take a verdict on trust. Pricing changes constantly and is usually negotiated, so none is quoted here — get a written quote for your seat count.
What to evaluate before you shortlist
Deciding the criteria before you look at vendors is what stops a demo deciding for you.
-
Does it track companies, or only people?
This is the fork in the road. Agency work is a two-sided relationship: a candidate record is worthless without the client record, job order and submission history beside it. In-house teams almost never need the client side and end up paying for it. Decide this before you look at a single demo. -
What happens to a candidate who says no this time?
The entire commercial argument for a CRM is that a rejected finalist is your cheapest future hire. Ask specifically how someone re-enters a pipeline eighteen months later, who gets reminded, and whether their old interview feedback is still attached to them. -
Does it duplicate an ATS you already own?
Most modern applicant tracking systems already include talent-pool and nurture features. Buying a separate CRM alongside one is frequently a decision to run two candidate databases that disagree with each other. Check what your current system already does before adding a second. -
Where does the data come from, and can you get it out?
A CRM is only as good as the enrichment and the exports. Ask how records are created, how duplicates are merged, and what an export looks like on the day you leave. A system that is hard to leave is not a feature.
Want to test one on a real role before you shortlist?
Free 1-user plan · No credit card
How the options compare
Feature detail only — there is no score, no rating and no rank in this table. Every value is lifted from our own comparison page for that product.
| Product | Free plan | Pricing model | Target company size | Candidate sourcing | AI interviewing |
|---|---|---|---|---|---|
| Bullhorn | Not published | Enterprise, quote-based annual contracts; higher entry cost and minimums | Mid-market to enterprise staffing firms | Not published | No native async AI video interview product; AI focuses on CRM automation and copilot features |
| Recruiterflow | No permanent free plan; time-limited trial | Per-user subscription model; free trial rather than a permanent free tier | Small to mid-size recruiting and staffing agencies | Strong sourcing extensions and automated outreach sequences | No native AI video interviewing; focus is ATS, CRM, and outreach |
| Loxo | No standing free plan; demo on request | Subscription pricing arranged with sales; agency-oriented packaging | Solo recruiters to mid-size staffing agencies | Strong built-in AI sourcing and contact-data enrichment | No native async video interview product; relies on integrations |
| Vincere | No free plan; demo on request | Subscription pricing, typically per user, via a sales quote | Small to enterprise staffing and recruitment agencies | Candidate database and CRM sourcing geared to agency talent pools, plus job-board and add-on integrations | No native AI video interviewing; relies on integrations |
| Recruit CRM | No free tier; time-limited free trial | Paid per-user subscription with a free trial | Small to mid-size recruitment agencies and staffing firms | Sourcing via Chrome extension, LinkedIn parsing, and integrations | Not a native focus; relies on integrations for video |
| JobAdder | No free tier; pricing on request | Quote-based pricing tailored to team size and needs | Small agencies to mid-market and larger recruiting teams | Wide job-board posting network plus sourcing integrations | No native AI video interviewing; interviewing handled via integrations |
| Manatal | No standing free tier; time-limited free trial | Accessible per-user monthly subscription; free trial | SMBs and recruitment agencies | Candidate enrichment, social-media sourcing, and resume parsing | AI candidate recommendations and scoring; no native async AI video interview product |
| Zoho Recruit | Yes — limited free plan available | Per-recruiter monthly plans; free plan available for limited users | SMBs to mid-market; also staffing agencies | Job board integrations and resume sourcing tools built in | Some AI-assisted features; no dedicated native async AI video interview product |
Best Recruiting CRM Software: Free plan, Pricing model, Target company size, Candidate sourcing, AI interviewing for Bullhorn, Recruiterflow, Loxo, Vincere, Recruit CRM, JobAdder, Manatal, Zoho Recruit. Feature detail only, with no score, rating or ranking. A dash means that value is not published in our comparison for that product.
Bullhorn
- Free plan
- Not published
- Pricing model
- Enterprise, quote-based annual contracts; higher entry cost and minimums
- Target company size
- Mid-market to enterprise staffing firms
- Candidate sourcing
- Not published
- AI interviewing
- No native async AI video interview product; AI focuses on CRM automation and copilot features
Recruiterflow
- Free plan
- No permanent free plan; time-limited trial
- Pricing model
- Per-user subscription model; free trial rather than a permanent free tier
- Target company size
- Small to mid-size recruiting and staffing agencies
- Candidate sourcing
- Strong sourcing extensions and automated outreach sequences
- AI interviewing
- No native AI video interviewing; focus is ATS, CRM, and outreach
Loxo
- Free plan
- No standing free plan; demo on request
- Pricing model
- Subscription pricing arranged with sales; agency-oriented packaging
- Target company size
- Solo recruiters to mid-size staffing agencies
- Candidate sourcing
- Strong built-in AI sourcing and contact-data enrichment
- AI interviewing
- No native async video interview product; relies on integrations
Vincere
- Free plan
- No free plan; demo on request
- Pricing model
- Subscription pricing, typically per user, via a sales quote
- Target company size
- Small to enterprise staffing and recruitment agencies
- Candidate sourcing
- Candidate database and CRM sourcing geared to agency talent pools, plus job-board and add-on integrations
- AI interviewing
- No native AI video interviewing; relies on integrations
Recruit CRM
- Free plan
- No free tier; time-limited free trial
- Pricing model
- Paid per-user subscription with a free trial
- Target company size
- Small to mid-size recruitment agencies and staffing firms
- Candidate sourcing
- Sourcing via Chrome extension, LinkedIn parsing, and integrations
- AI interviewing
- Not a native focus; relies on integrations for video
JobAdder
- Free plan
- No free tier; pricing on request
- Pricing model
- Quote-based pricing tailored to team size and needs
- Target company size
- Small agencies to mid-market and larger recruiting teams
- Candidate sourcing
- Wide job-board posting network plus sourcing integrations
- AI interviewing
- No native AI video interviewing; interviewing handled via integrations
Manatal
- Free plan
- No standing free tier; time-limited free trial
- Pricing model
- Accessible per-user monthly subscription; free trial
- Target company size
- SMBs and recruitment agencies
- Candidate sourcing
- Candidate enrichment, social-media sourcing, and resume parsing
- AI interviewing
- AI candidate recommendations and scoring; no native async AI video interview product
Zoho Recruit
- Free plan
- Yes — limited free plan available
- Pricing model
- Per-recruiter monthly plans; free plan available for limited users
- Target company size
- SMBs to mid-market; also staffing agencies
- Candidate sourcing
- Job board integrations and resume sourcing tools built in
- AI interviewing
- Some AI-assisted features; no dedicated native async AI video interview product
means that value is not published in our comparison for that product. It is left blank rather than guessed. Pitch N Hire is not a row in this table: we publish this page, so putting our own product in it would not tell you anything you could check. The free 1-user plan is there to test instead.
The options, and who each one suits
Bullhorn
Best for Established staffing agencies that need candidate and client records, job orders and back-office pay-and-bill in one system
Recruiterflow
Best for Agencies that want CRM-style outreach sequences without enterprise implementation weight
Loxo
Best for Search firms whose work starts with sourcing and market mapping rather than inbound applications
Vincere
Best for Agencies that want reporting and analytics on desk performance, not just placements
Recruit CRM
Best for Smaller agencies wanting ATS and CRM together without a long onboarding
JobAdder
Best for Agencies with heavy job-board distribution needs across multiple markets
Manatal
Best for Cost-sensitive teams that want candidate enrichment without an enterprise contract
Zoho Recruit
Best for Teams already inside the Zoho suite who want recruiting to sit beside their existing CRM
Pitch N Hire
Published by us
Best for teams that want job posting, screening, structured interview scorecards and analytics in one pipeline, with a free plan for one user to test it on a real role
We are not going to rank ourselves against the products above. The useful thing we can offer instead is a free 1-user plan with no credit card, so you can run one real requisition end to end and judge it against your own process rather than against a feature table.
- Free — 1 user, no credit card
- Startup — $5 / user / month · up to 5 users
- Pro Plan — $10 / user / month · up to 10 users
These are our own list prices, read from our billing system. We do not print the other products' prices here: published per-seat pricing changes often and a stale figure would be worse than none, so check each vendor's own pricing page for a current number.
Looking for what this category does rather than which vendor to pick? What a recruitment CRM does.
More buyer guides
Work out the numbers first
Best Recruiting CRM Software — FAQs
What is the difference between an ATS and a recruiting CRM?
Do I need a recruiting CRM if I already have an ATS?
What does a recruiting CRM cost?
Is a recruiting CRM worth it for a small agency?
Can Pitch N Hire be used as a recruiting CRM?
Try Pitch N Hire on your own roles before you decide
Pitch N Hire is an applicant tracking system with a free 1-user plan. The fastest way to settle a comparison is to run one real role through it.
Free for 1 user · No credit card · Talk to a real hiring expert
Shortlisting? Test one on a real requisition
A scripted demo tells you what a product can do. Running one real role through it tells you whether your team will actually use it. Pitch N Hire is free for 1 user, no credit card.
Prefer to talk? Book a demo Talk to sales View pricing
Free 1-user plan · No credit card · Talk to a real hiring expert
