Cookies on this site

Strictly necessary cookies keep the site working. Our analytics and advertising tags — Microsoft Clarity and Google Tag Manager — stay switched off, and write no cookie, until you accept them. Privacy Policy

Pitch N Hire ATS Recruiters and hiring managers Vendor management Vendors, submissions and margin
HRMS and Payroll Beta Employees, HR and finance
Intuvos interviews Interviewers and candidates OnJob.io Vendors, recruiters and candidates
Book Free Demo Start Hiring Free
Free recruitment tool

Recruitment Cost & ROI Calculator

See what hiring actually costs your team each year — cost-per-hire, agency spend and recruiter time — and model how much a faster in-house process would save. Every assumption is yours to set and the arithmetic is shown, so the number is one you can take into a budget conversation and defend.

Last updated

Your hiring numbers

Assumptions you can adjust

These are editable estimates, not guarantees — tune them to your reality.

Daily cost of an open role100%

as % of the role's daily salary (lost productivity)

Time-to-fill reduction with Pitch N Hire30%
Agency-spend reduction with Pitch N Hire50%

Estimated annual savings

$239,885

≈ 36% of your current recruiting cost

Current recruiting cost / year$673,615
Current cost per hire$13,472
Projected cost / year with Pitch N Hire$433,731
New time-to-fill25 days
Hiring days saved / year540 days

Estimates based on your inputs. Actual results vary by role, market & process.

Email me my full cost-per-hire report

Get these numbers plus a breakdown of where the savings come from, sent to your inbox.

No spam — just the resource and the occasional hiring tip. Unsubscribe anytime.
01 The method

How this recruitment cost calculator works

The calculator estimates your annual recruiting cost from the two drivers most teams can actually control: the cost of roles sitting open, and the fees paid to agencies. It multiplies your number of hires by your average time-to-fill and a daily cost of vacancy (a share of the role's daily salary lost to reduced output), then adds agency spend based on how many hires go through agencies and at what fee. To estimate ROI, it applies the reduction percentages you set for time-to-fill and agency reliance — so the savings figure reflects your assumptions, not ours.

  1. Cost of vacancy = hires × time-to-fill × (daily salary × your vacancy %).
  2. Agency spend = agency hires × salary × agency fee %.
  3. Savings = current cost − projected cost after your chosen reductions.
FAQ

Frequently asked questions

What is cost per hire?
Cost per hire is the total amount an organization spends to fill one role, divided by the number of hires. It typically includes the cost of an open role staying vacant (lost productivity), agency or job-board fees, recruiter time, tooling, and onboarding. This calculator focuses on the two biggest, most controllable drivers — vacancy cost and agency spend — so you can see your baseline and where a faster, in-house process saves money.
How do you calculate recruitment ROI?
Recruitment ROI compares the cost of your current hiring process against the cost after improving it. Here we estimate your current annual recruiting cost (vacancy days × cost-per-vacancy-day, plus agency fees), then apply your own adjustable assumptions for how much an ATS like Pitch N Hire could reduce time-to-fill and agency reliance. The difference is your estimated annual saving.
What is a good time-to-fill?
Time-to-fill varies widely by role and industry — many teams average 30–45 days, while hard-to-fill technical and leadership roles run longer. The point is less the absolute number and more the trend: shortening time-to-fill cuts the productivity lost to open roles and reduces the chance of losing strong candidates to faster competitors.
How much can an applicant tracking system actually reduce hiring costs?
It depends on your starting point. Teams that move from spreadsheets and email to a structured ATS usually see the biggest gains — faster screening, multi-board posting, automated scheduling, and less agency dependence. Because results vary, this tool lets you set the reduction percentages yourself rather than promising a fixed number.
Is this recruitment calculator free to use?
Yes. The calculator is completely free, requires no signup to use, and runs entirely in your browser. If you'd like the breakdown emailed or a walkthrough applied to your real roles, you can request that — but it's optional.
Pitch N Hire ATS

Track these numbers automatically instead of recalculating them

Pitch N Hire is an applicant tracking system with recruitment analytics. Time to hire, pipeline conversion, and source performance come from your own hiring data rather than a manual estimate.

Time to hire and stage conversion measured from real pipeline data
Source performance, so you know which channels actually deliver
Reporting your leadership team can read without a spreadsheet export
Book a free demo Start free — 1 user See recruitment analytics

Free for 1 user · No credit card · Talk to a real hiring expert

Built for recruiters & hiring teams

Want these savings on your real roles?

Book a 20-minute demo and we'll walk through your hiring numbers and show exactly where Pitch N Hire cuts time and cost.

Prefer to talk? Book a demo Talk to sales View pricing

Free 1-user plan · No credit card · Talk to a real hiring expert

One Hiring Infrastructure.
Zero Tool Chaos.

Demos are consultative. We respect privacy and enterprise
governance. No lock-ins.

Start free Book demo