Every staffing vendor on one scoreboard, competing for your req.
Publish a requisition to your approved bench, watch submissions arrive de-duplicated against your own pipeline, and pay the ones who actually deliver. Fill rate, quality and margin per vendor, visible before the invoice.
Illustration of what the scoreboard reports, not a measured result. What it shows depends entirely on your vendors and your requisitions.
Govern the bench instead of chasing email threads.
Vendors sign rate cards, SLAs and compliance docs.
Publish a req to the approved bench at once.
Submissions deduplicated and ranked like any applicant.
Timesheets and invoices reconciled to placements.
Vendor submissions are not a side channel. They enter the same ATS pipeline as direct applicants, are scored in the same interview stages, and once a contractor starts, the record carries into HRMS for onboarding and payroll.
What vendor management does for you.
Fill rate, quality, time and cost per vendor.
Double-claims caught before they cost you a fee.
Enforced at submission, not argued at invoice.
Reconciled to placements and approvals.
Insurance, right-to-work and expiry tracking.
For agencies: submit, share and get feedback in one place.
Wanted the definition rather than the product? See Vendor Management System (VMS) in the glossary. Running an agency yourself? Pitch N Hire for staffing agencies and contract staffing cover that side.
What buyers ask before they switch.
What is a vendor management system?
A vendor management system is the workflow you use to distribute requisitions to approved staffing suppliers, receive and compare their submissions, and govern the commercial terms behind each placement. For the general definition of the term, see our glossary entry; this page describes what Pitch N Hire's VMS does.
How are duplicate submissions handled?
Every incoming submission is matched against your existing database and against submissions already received from other vendors. A candidate already in your pipeline is flagged at the point of submission, before any ownership claim attaches, so two agencies cannot both bill for the same person.
Can we keep our existing agencies?
Yes. Vendor management is about governing the bench you already use, not replacing it. Vendors are onboarded with your own rate cards, SLAs and compliance requirements, and nothing changes about who you work with unless the scorecard persuades you to.
Do agency submissions mix with direct applicants?
They land in the same pipeline and are screened against the same scorecard, so a vendor-supplied candidate and a direct applicant are compared on identical evidence. The source stays visible on the record for attribution and billing.
Is this for staffing agencies or for employers?
Both, from opposite sides. Employers use it to grade and govern their supplier bench. Agencies use the client-portal side to submit candidates, share shortlists and collect feedback in one place instead of email threads.
Hiring at volume through a bench? See high-volume hiring and IT services and consulting, or ask us directly on the contact page.
See your bench graded on real numbers.
Free managed migration, live in five working days, and no annual lock-in. The free plan is free forever for one user.
