Accrued leave liability is the payable share of your unused leave balance, valued at what a day of that employee costs. Enter your headcount, the average unused days people are carrying, and your own daily cost and payable percentage to see the provision, the per-employee figure, and every step of the arithmetic behind them.
Every field starts at zero. How much of an unused balance is actually payable is set by the law where you employ and by the contract, so that share has to be yours to enter. Everything runs in your browser and nothing is sent anywhere.
Whether unused leave must be paid out on exit, can be capped, carries forward, or lapses at year end is a matter of statute and contract, and it differs by country and often by state. So is whether an encashment attracts employer contributions or tax. How the resulting amount should be recognised in your accounts — provision, accrual or disclosure — is a question for your auditor. Enter the figures that apply to you and confirm the treatment with your finance or compliance advisor.
Enter headcount, average unused days and a daily cost to see the liability.
Nothing is pre-filled on purpose. There is no credible cross-industry average for unused leave, so any starting figure here would be invented.
Leave liability builds quietly while attention sits on hiring. Pitch N Hire keeps the people record — from offer to joiner to exit — in one place, so the headcount your provision is built on is the headcount you actually have.
The calculation runs in two halves: how many days you owe, and what a day costs. Days come from headcount and the average balance, reduced by the share that is genuinely payable under your rules. Cost comes either from a daily figure your finance team already publishes, or from an annual cost divided by your own working-day calendar. The two are multiplied, and any employer on-costs due on a payout are added on top.
A calculator that told you fifteen unused days per employee is normal would be inventing the most important number on the page. Statutory entitlement alone ranges widely between countries, and on top of that sit carry-forward caps, encashment rules, leave year timing and the simple fact that some teams take their leave and some do not. The share of a balance that is actually payable is the same story: in one jurisdiction it must be settled on exit, in another it lapses. So this tool takes both numbers from you, shows the arithmetic, and points you at your finance or compliance advisor for the treatment. It also refuses to say whether your balance is healthy — the useful signal is your own trend and the split by team, not a comparison with a company you know nothing about. The HRMS and benefits administration entries cover where leave records normally live.
Pitch N Hire is an applicant tracking system with recruitment analytics. Time to hire, pipeline conversion, and source performance come from your own hiring data rather than a manual estimate.
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Joiners, leavers and start dates decide the balance you are provisioning for. See how Pitch N Hire keeps the record from offer to joiner in one place.
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