The ROI of an HR system is the hours it removes, valued at what those hours cost, less what the system costs. Enter the monthly hours your team spends on manual admin, a loaded hourly cost, and the reduction you expect, and this calculator returns the annual cost of that admin and the net difference — with every step shown.
Total hours per month across the whole HR team, not per person. Every row starts at zero — the most useful version of this number comes from a timed sample of one real week, not a guess. Everything runs in your browser.
Loaded hourly cost means salary plus employer on-costs, divided by the hours actually worked. Enter it directly or let the calculator derive it.
We do not supply a reduction percentage. Every published figure for "HR admin time saved by an HRMS" that we could trace ends at a vendor's own marketing or an unsourced secondary citation, and a number like that quoted in your business case is one your finance team can dismiss in a sentence. Time one real week of the tasks above, decide honestly which parts a system removes rather than moves, and put that in.
Add your admin hours and a loaded hourly cost to see the numbers.
Nothing is pre-filled on purpose. A tool that opens with an assumed number of admin hours and an assumed saving is writing your business case for you, and a business case built on somebody else's assumptions does not survive a finance review.
Chasing documents, retyping candidate details and rebuilding the same reports is where hiring admin turns into HR admin. Pitch N Hire keeps applications, interviews, offers and joiner records on one record so the data is entered once.
The tool prices work rather than promises. Admin hours are entered by task so the total is auditable and so you can see which category dominates, which is usually the more useful output. Those hours are valued at a loaded hourly cost, either entered directly or derived from an annual cost divided by productive hours. The reduction you expect is applied to the hours, not to the money, so the value of reclaimed time is always traceable back to a number of hours somebody can sanity-check.
Almost every ROI calculator published by a software vendor arrives with the saving already filled in, and that single number decides the answer. We could not trace one of those figures to anything more solid than another vendor's marketing page, so putting one here would mean handing you a claim you cannot defend in the meeting where it matters. Instead the reduction is yours to estimate, and the honest way to produce it is to time a single real week against the task categories in the tool and then be strict about which parts a system removes rather than moves. For the same reason there is no payback grade and no ROI multiple presented as a score: whether reclaimed hours count as a saving depends on whether they are redeployed, and that is a finance policy question. If you are still deciding what kind of system you need, the ATS vs HRIS comparison and the HRMS definition are the place to start.
Pitch N Hire is an applicant tracking system with recruitment analytics. Time to hire, pipeline conversion, and source performance come from your own hiring data rather than a manual estimate.
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Chasing documents, retyping candidate details and rebuilding the same reports is where hiring admin becomes HR admin. See how Pitch N Hire keeps it on one record.
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