An internship offer letter confirms a fixed-term learning placement, setting out the internship period, assigned mentor, learning objectives and any stipend before the intern starts. Employers use it once a candidate accepts a placement, whether sourced directly or coordinated through a college or university, to formalise the arrangement in writing.
Use this letter to confirm an internship offer before the student or graduate starts, whether the placement is paid, unpaid where permitted, or stipend-based. It gives the intern, their mentor and their academic institution a shared, written record of dates, expectations and what happens when the internship ends.
[COMPANY NAME]
[COMPANY ADDRESS]
[TODAY'S DATE]
Dear [INTERN FIRST NAME],
We are pleased to offer you an internship placement with [COMPANY NAME] as a [INTERNSHIP TITLE / TEAM].
Your internship will run from [START DATE] to [END DATE], a period of [NUMBER] weeks/months.
You will work [FULL-TIME / PART-TIME - X HOURS PER WEEK], based at [LOCATION / REMOTE / HYBRID].
Your working days are [DAYS OF WEEK], with core hours of [TIME RANGE].
This is a fixed-term placement and does not extend beyond [END DATE] unless both sides agree in writing.
Stipend: [AMOUNT PER WEEK/MONTH, OR 'THIS INTERNSHIP IS UNPAID, IN LINE WITH APPLICABLE RULES FOR YOUR LOCATION'].
Expenses covered: [TRAVEL / MEALS / NONE - SPECIFY].
Your assigned mentor is [MENTOR NAME, JOB TITLE], who will meet with you [FREQUENCY, E.G. WEEKLY] to guide your work.
Learning objectives for this placement: [OBJECTIVE 1], [OBJECTIVE 2], [OBJECTIVE 3].
If your college or university requires a placement letter, evaluation form or attendance record, list it here: [REQUIREMENT].
On successful completion, you will receive a certificate confirming your internship dates and the team you worked with.
This internship does not guarantee a permanent position; any future offer will be discussed separately, if and when relevant.
Keep a copy of this letter for your own records alongside anything your institution asks you to submit.
To accept, please sign and return this letter by [ACCEPTANCE DEADLINE], or reply confirming by email.
Questions can be directed to [CONTACT NAME] at [EMAIL / PHONE].
Signed for [COMPANY NAME]: [SIGNATORY NAME], [SIGNATORY TITLE]
Accepted by (Intern): ______________________ Date: ____________
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