Pitch N Hire — AI Recruitment Platform
Pitch N Hire
Free template · Interviewing

Candidate Feedback Form Template

A candidate feedback form captures each interviewer's structured assessment of a candidate after an interview, so a hiring team can make a shared, evidence-based decision. Use it to record strengths, concerns, competency ratings, and a clear recommendation. This free template gives you consistent fields every interviewer completes, making candidates easy to compare and decisions easy to defend.

Reach for a feedback form after every interview to turn each interviewer's impression into a written record the whole panel can review. Unlike quick hallway comments, a shared form makes everyone answer the same questions - what impressed them, what worried them, and whether they would hire - which makes the group decision faster and fairer.

Copy & adapt — replace every [placeholder]

Interview summary

Candidate: [CANDIDATE NAME]

Position: [JOB TITLE]

Interviewer & role: [YOUR NAME], [YOUR JOB TITLE]

Interview type: [SCREEN / PANEL / TECHNICAL / CULTURE / FINAL]

Date & duration: [DATE], [MINUTES]

What stood out (strengths)

Top strength: [SPECIFIC EXAMPLE OR ANSWER THAT IMPRESSED YOU]

Relevant experience: [WHERE THEIR BACKGROUND MATCHES THE ROLE]

Standout moment: [A CONCRETE THING THEY SAID OR DEMONSTRATED]

Concerns & gaps

Main concern: [THE BIGGEST RISK OR GAP YOU SAW]

Skills to verify later: [WHAT ANOTHER ROUND SHOULD PROBE]

Anything unclear: [QUESTIONS THE CANDIDATE DID NOT FULLY ANSWER]

Competency ratings (1-5)

Technical / role skills: [1-5]

Communication: [1-5]

Problem solving: [1-5]

Team & values fit: [1-5]

Overall: [1-5]

Recommendation

Would you hire this person for this role? [YES / NO / MAYBE]

Confidence in your assessment: [HIGH / MEDIUM / LOW]

Recommended decision: [ADVANCE / REJECT / HOLD FOR ANOTHER ROLE]

Notes for the next interviewer: [WHAT TO FOCUS ON NEXT]

Get the editable template pack emailed to you

We'll send the full, editable recruiting template pack — plus the occasional hiring tip. No spam, unsubscribe anytime.

No spam — just the resource and the occasional hiring tip. Unsubscribe anytime.

How to use this template

  1. 1 Open the same feedback form for every interviewer on the panel before the interviews begin.
  2. 2 Ask each interviewer to complete it within an hour of their session, while details are fresh.
  3. 3 Require a concrete example for every strength and concern - not just adjectives like smart or nice.
  4. 4 Collect all forms before the debrief so opinions are recorded independently.
  5. 5 In the debrief, read the recommendations first, then dig into any disagreements between interviewers.
  6. 6 Store completed forms with the candidate record so decisions are documented if questioned later.

Tips

  • ▸Ban one-word feedback: great communicator means nothing without the example that proves it.
  • ▸Separate can they do the job from do I like them - the second is where bias hides.
  • ▸Use the same fields for every candidate so the panel compares like with like.
  • ▸Capture what the next interviewer should probe so each round builds on the last instead of repeating it.
  • ▸Keep forms factual and professional - candidates can sometimes request their data, and you may reuse notes to give useful feedback.

Turn templates into a real hiring workflow

More free templates

Interview Scorecard TemplateInterview Invitation Email TemplateCandidate Rejection Email Template

Related tools & guides

Free JD generatorInterview question generatorJob description templates
FAQ

Candidate Feedback Form Template — FAQs

What should a candidate feedback form include? +
At minimum: interview details, specific strengths with evidence, concerns or gaps, competency ratings on a fixed scale, and a clear hire or no-hire recommendation. The evidence and recommendation fields matter most - they turn a vague impression into a decision the whole panel can review.
How is a feedback form different from a scorecard? +
A scorecard is mostly numeric ratings against a rubric; a feedback form adds the narrative - what impressed you, what worried you, and what the next round should check. Many teams use both: the scorecard for comparable scores, the form for the context behind them.
Who should fill out the feedback form? +
Every person who interviewed the candidate, independently, before the group debrief. Independent write-ups prevent anchoring and surface disagreement early, which is exactly the signal a hiring manager needs to make a confident final call.
Should we share interview feedback with candidates? +
You can share high-level, respectful feedback to improve the candidate experience, but keep it specific and job-related. Write every form as if the candidate might read it - factual, professional, and free of personal or discriminatory comments.
Built for recruiters & hiring teams

Hire faster with structured, AI-assisted recruiting

Pitch N Hire unifies sourcing, screening, and async AI interviews on one platform. Start free with the 1-user plan, or book a demo on your real roles.

Prefer to talk? Book a demo · View pricing

Free 1-user plan · No credit card · Talk to a real hiring expert

One Hiring Infrastructure.
Zero Tool Chaos.

Demos are consultative. We respect privacy and enterprise
governance. No lock-ins.

Sign up free Book a demo