Applicant Management Software: Everything You Need to Know

Have you ever wondered how companies choose their employees? The hiring process can be a headache, but there is a helpful tool that can make it easier. Applicant management software is known for its expert features that help companies sort through the best candidates. It is also known for its futuristic visions in recruiting procedures.

If you are a brand looking to evolve your hiring journey, you should consider using applicant management software. This blog will focus on various aspects of applicant management software, including:

• What is applicant management software?
• Key features of applicant management software
• Categories of applicant management software
• Best recruiting software in the industry
• Steps for selecting an applicant management software
• Benefits of applicant management software

So without further ado, let's get started!

What is Applicant Management Software?

Applicant tracking software (ATS) is a type of software that helps organizations manage the hiring process. ATS can help with tasks such as:

• Posting jobs on online job boards and other websites
• Receiving applications from candidates
• Screening candidates based on their resumes and cover letters
• Scheduling interviews with qualified candidates
• Tracking the progress of candidates through the hiring process

ATS can also help organizations automate many of these tasks, which can save time and money. Additionally, the integration of the best applicant tracking systems (ATS) can help improve the quality of their hiring decisions by providing data and analytics on candidates.

What are the Benefits of a Recruitment Management System?

ATS is used by organizations of all sizes, from small businesses to large corporations. It is also used by staffing agencies and recruiting firms. Here are some of the benefits of using ATS:

Save Time and Money

The system can automate many of the time-consuming tasks involved in the hiring process. This includes: 

• Screening resumes 
• Scheduling interviews

Therefore, it can free up recruiters to focus on more strategic tasks. We are talking developing relationships with candidates and building a strong employer brand.

Improve the Quality of Hiring Decisions

ATS can provide data and analytics on candidates, which can help recruiters make more informed hiring decisions. It tracks the performance of candidates on assessments. This assists recruiters in identifying the best fit for the job.

Increase Applicant Engagement

It helps organizations engage with candidates throughout the hiring process. ATS can send automated emails to candidates to keep them updated on their application status. This can aid organizations in increasing the number of candidates who complete the hiring process and accept job offers.

Improve Compliance

ATS can help organizations comply with employment laws and regulations. You can track the hiring process to ensure that all candidates are treated fairly and that all required documentation is collected.

Overall, a recruitment management system in the USA can be a valuable tool for organizations that are looking to improve their hiring process.

How do hiring managers use ATS to find candidates?

The features of the software are undoubtedly its best part. Listed below are the top features offered by the management software: 

Job Distribution

The platform allows recruiters and organizations to create and publish job vacancies across multiple channels and platforms, such as job boards, career websites, and social media.

Application Tracking

You can collect and organize applicant data, including applications, resumes, cover letters, and other relevant documents with it. This data is then stored in a centralized database.

Resume Parsing

Any decent recruitment management software in USA provides a tool that extracts and categorizes information from resumes according to predefined fields. This makes it easier to search and filter candidates based on specific criteria.

Screening and Evaluation

Enjoy tools to screen and test candidates' profiles based on criteria such as qualifications, skills, experience, and keywords. It may also include pre-employment assessments and questionnaires.

Cooperative Communication

Such a system facilitates communication between hiring teams and candidates through features such as email integration and interview scheduling. It also helps candidates to get updates and share their feedback.

Reporting and Analytics

The software generates reports and provides analytics based on hiring timeline, demographics, and other sources. This aids in tracking and improving the hiring process.

Candidate Database

With good recruitment management software, you get to maintain a database of applicants. This data can be used to search and filter candidates for future postings. It can also be used to contact potential applicants for new openings.

Integration and Automation

Many applicant management software works with other HR software, such as HRIS, payroll systems, and background check providers. Automation features may include bulk actions, resume scoring, and email templates.

Categories of Applicant Management Software

Management software can be categorized into a few crucial categories based on various factors and functionalities. Here are some of the most important categories of management software:

Basic Applicant Tracking Systems (ATS)

Basic applicant tracking systems are known for their entry-level applicant management. This software focuses on managing the hiring process of a firm. It includes job posting, application tracking, candidate database, and primary candidate screening. These software are known for their limited features and benefits, making them more suitable for small businesses with straightforward hiring needs.

Advanced Applicant Tracking Systems (ATS)

Advanced ATS platforms offer more comprehensive features and functionality. They include a range of features for the hiring process, such as resume parsing, reporting, and more. Additionally, these systems are more suitable for medium to large-sized organizations. Also, recruitment management software can work in complex hiring processes.

Recruitment Marketing Platforms

These software solutions focus on attracting and engaging candidates through various marketing strategies. The platform provides features like employer branding, site optimization, CRM tools, and more. These marketing platforms aim to enhance the organization's brand value. It also supports the brand to improve the sourcing quality during the hiring process.

Talent Relationship Management (TRM) Systems

TRM systems emphasize long-term relationship establishment with potential candidates. They also include various features to work on this motive, such as candidate engagement, talent management, automated email campaigns, and personalized communication. Moreover, it helps organizations to build stable relationships with passive candidates. This applicant management software category also maintains the talent pool for future needs.

Onboarding and HRMS Integration

Some management software includes onboarding functionality and integration with HRMS. The word HRMS stands for Human Resource Management System. The platforms provide a smooth transition in the hiring process, from hiring to integrating with HR processes. The HR process includes payroll, benefits administration, and employee data management.

What is the Best Applicant Tracking Software?

There are various management software options available in the market. The best choice for a firm may depend on its specific needs and preferences. Here are some well-regarded applicant-tracking software solutions:

Pitch N Hire 

This is one of the most affordable and best applicant tracking software on the market. It offers features like applicant sourcing, candidate tracking, and other tools to help streamline the hiring process and enhance candidate engagement. It also helps firms reduce manual burden.

Greenhouse

It is a recognized applicant management software known for its user-friendly interface and powerful features. It offers various tools for the hiring process, such as: 

• Job posting
• Candidate screening
• Interview management
• Collaborative hiring
• Analytics

Greenhouse also provides integration options with other HR software.

Workday 

This is a cloud-based HR management system that offers detailed applicant tracking and talent management functionality. It provides end-to-end hiring solutions to firms, including job postings, interviews, and more. It also integrates them with other HR processes. The software also helps reduce the burden on the management team.

Lever 

It is an applicant tracking and talent acquisition software designed to streamline the hiring process. It also offers:

• Candidate sourcing
• Applicant Tracking
• Interview scheduling
• Reporting

Lever also focuses on fostering collaboration between the hiring teams of the firm. In addition, it works on improving the candidate experience.

BambooHR 

This is an HR software platform that includes applicant tracking capabilities. The applicant management software offers candidate tracking, job posting, and more features. BambooHR also focuses on providing an intuitive user experience to candidates. Moreover, it works on providing seamless integration with other HR processes. It also contributes to reducing manual support and optimizing the process.

JazzHR 

It is another famous and user-friendly application management system in the USA. This software is suitable for small and medium-sized businesses. It provides teams and organizations with an ample amount of features, such as: 

• Job distribution
• Candidate tracking
• Interview scheduling
• Resume analysis

JazzHR also offers tools for sourcing candidates from various channels.

iCIMS 

This is a detailed talent acquisition platform that deals with the entire hiring lifecycle. It includes: 

• Job distribution
• Screening
• Interview management
• Onboarding
• Reporting 

iCIMS is suitable for organizations of all sizes and types of organizations. Furthermore, it offers integration options with other HR systems.

How to Select the Perfect Applicant Management Software?

Selecting the right application management system in the USA requires careful consideration of the firm's specific needs and interests. Here are some steps that can help in the selection process:

Identify the Firm's Requirements

Consider factors such as the firm's size, hiring volume, and process complexity. Don’t forget about these either:

• Integration requirements with other HR systems
• Collaboration needs
• Reporting and analytics requirements
• Budget constraints

Make a list of the essential functionalities of the software.

Research Available Options

Conduct detailed research to identify the best management software in the market. The solutions should align with the requirements of the organization. Reach out to reputable vendors and review their websites. Look at: 

• Product descriptions
• Feature lists
• Customer testimonials

Read organic reviews and comparisons to gather feedback from others. Consider factors such as user-friendliness, scalability, price ranges, and more.

Request for Demos and Trials

After selecting the best possible option, ask for vendor demo samples. This will help the team: 

• See the software's performance
• Explore its features
• Assess its usability

Make sure to pay attention to the user interface, navigation, and entire experience. Involve key stakeholders in this process, such as HRs and hiring managers, and gather feedback from them to make a decision.

Check the Integration Capabilities

Try to test the integration capabilities of the management software. Align it with the HR systems you currently use or plan to use. Identify whether the software can integrate with the existing HRIS or not. Also, consider aligning with payroll systems, background check providers, or other relevant tools. Integration capabilities can impact the efficiency and effectiveness of the hiring processes.

Consider Scalability and Future Needs

Think about the organization's growth plans and future hiring needs. Make sure to select a software solution that can scale with the organization. Also, check if it can accommodate the increasing hiring demands of the firm. Assess the flexibility and customization options of the management software. This will help ensure that it can adapt to the evolving requirements of the firm.

Check Customer Support and Training

Before considering any system, check the vendor's level of customer support. Try to look for the support channels offered by the software. This includes emails, phones, live chats, and more. Also, consider the vendor's reputation for responsiveness and problem-solving. Furthermore, inquire about the availability of training resources, documentation, and user guides. This is necessary to help the team use the applicant management software.

Seek Feedback from Professionals

Try to contact other experts and organizations in the same industry. Learn about their experience with the candidate tracking system in the USA. Ask for their feedback, insights, and recommendations. This can help gain insight into the software, reliability, and support.

Candidate Tracking System Provider: What’s the Takeaway

In short, applicant management software can ease the issues in the hiring process, and brands can get talented candidates for their firms. The software helps in reducing human efforts from the managing team. But that said, remember to apply the right metrics before selecting the best software for the firm.

Pitch N Hire is a great option for a candidate tracking system in the USA. It works on organizing and managing every step of the hiring process, from job distribution to onboarding. The software is also known for its market reputation and affordable qualities.

So what's holding you back? Start your applicant management journey with Pitch N Hire today and give your business a free hand in picking the best for you. We will do that job for you.

Here are some of the benefits of using Pitch N Hire:

• Save time and money
• Find the best candidates for your open positions
• Streamline your hiring process
• Improve your employee retention rates

If you're looking for powerful and affordable applicant management software, Pitch N Hire is the perfect solution for you.

Related Articles

 Top Tips to Resignation Due To Health Problems

How to Write a Sick Leave Email to Manager with Examples

Everything You Need To Know About Analytical Research Its Essential Uses

How To Answer Salary Expectation Questions When Asked In An Interview

What is The Difference Between Direct Hire & Permanent Hire?