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Thu Feb 29 2024

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Human Resource Recruitment and Selection - Hiring Process

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human resource recruitment selection

Human resource recruitment and selection is not a lifetime process. It mainly depends on the organization's requirements and its working conditions. Every organization alters its needs and working conditions to build a wholesome environment for employees, by employees. Effective manpower planning stands on two bases:

  • Effective recruitment
  • effective selection

Both internal and external sources of manpower planning and recruitment have their own beliefs and disbelief. Manpower planning is defined as evaluating or projecting the number of trained employees required over time to work in the organization.

It means utilizing the functional assets for the performance of the goals of the organization. It involves the process of coordinating and regulating multiple activities in the organization. It works on an agenda that is: efficient and effective utilization of skilled labor is equal to higher productivity.

Human resource recruitment and selection is not an easy position to work for. It requires several practices and training to be able to work as an HR. The elements in manpower planning are as below

  • Surveying the existing manpower resource
  • Scanning employee utilization
  • Forecasting the demand for employees
  • Generating a manpower strategy

What are the Recruitment and Selection Criteria in HRM?

The recruitment and selection in hrm work based on what the organization requires to achieve its goals. It ensures the optimum use of human resources available.

The steps in manpower planning are something that is performed appropriately and can direct to higher productivity and a healthy and motivating working environment.

The steps for manpower planning are as below:

  • Predict manpower plan for the organization
  • Establish job description and job requirements
  • Find appropriate sources of recruitment and selection in human resource management
  • Select the best-recruited employee
  • Training and development
  • Beginning the job
  • Performance appraisal

Hereafter, manpower planning can be characterized:

  • Based on the level at which it is done
  • Based on the period for which it takes place

Human resource recruitment and selection by manpower planning is at two stages.

1. Macro- Level

The macro level includes the national level. The central government processes the entire nation for human resources. It predicts the necessities and wants at the national level.

2. Micro-Level

The micro level includes the industrial unit level. It is done on an industrial level for a particular industry.

For example textile industry, paper industry, and more.

The next categorization is at two stages for the period it takes place.

1. Short Period

It means that the manpower planning is made for only a year. It is practical at the company level.

2. Medium Period

It is made for 2 to 5 years. It is generally set for the financial planning of the nation.

3. Long Period

The human resource recruitment and selection is executed for 10 to 15 years. It helps in estimating the manpower needs of the nation which helps in rising education and training.

What is Job Analysis?

The next step in recruiting employees is job analysis.

Job analysis means job evaluation and inquiry of each job offered by the organization based on skills, knowledge, experience, and personal attributes. These factors are required to perform the job in the best way possible.

Employers need to determine the duties and positions of the candidates to hire them for the job is what job analysis is all about.

Job description on the other hand includes what a job needs from its employees. This human resource recruitment and selection step is essential for the candidate to know about the job and his or her suitability.

It comprises:

  • Job title
  • Job location
  • Job Summary
  • Working conditions
  • Job Duties
  • Who should the employees report to
  • Machines to be used
  • Hazards

Human resource recruitment and selection has a process of job specification while adding people to their company. It is an outline of what kind of people are required to employ for the mentioned job. It has a few specifications, which are mentioned below:

  • Personal characteristics
  • Mental characteristics
  • Physical characteristics
  • Social characteristics
  • Psychological characteristics

The selection process in human resource management can be explained as a process of selecting and shortlisting the right candidates with the required qualifications and to-the-point skill set to fill up the vacancy with the most qualified candidate.

Selecting the right candidate is way more crucial than it appears to be because of a few main reasons:

1. Performance

Because of a single mistake by the human resource recruitment and selection committee, the performance will get hindered if the right candidate is not chosen as it will take way more time to understand and fit into the circle of the job. While the suitable candidate that is perfect for this job with all the skills will take no time to work efficiently.

2. Cost-Effectiveness

One of the main reasons why the employee selection process in hrm is vital is because the inappropriate candidate will not know the correct usage of machines and the resources provided to work in the organization.

3. Legal Obligations

Legal obligations are vital for any organization to work in the best way possible.

The selection process in hrm has its methods and techniques to find the right employee. Here are some of the methods that are required to complete a selection process for an organization.

  • Interviews
  • Questionnaires
  • Observation
  • Participant Diary/ Logs
  • Quantitative job analysis techniques
  • Using multiple sources of information
  • Reference check

Human resource recruitment and selection have been the most influential component of any management to work. Be it at any national level or an industrial level. Understanding how to manage a selection and recruitment process can change the entire way of an organization's working conditions.

Why is Recruitment Important in HRM?

The recruitment process in hrm is important to know the status of the company. Here are a few parameters which ensure the company's recruitment process is done in the best possible manner to grab effectiveness.

1. Minimizes Disruptions to Operations of the Organization

Taking the hiring procedure seriously and hiring the most suitable people for the organization will make sure that they carry out the daily goals flawlessly.

2. Evaluates the Conditions for the Existing and Future Requirements of the Organization

This very essential recruitment process steps in hrm can calculate present and future staffing needs through the recruitment process of the organization.

3. Affordability

Selectors can minimize the total expenditure and time spent by selecting the right employee for the vacant position.

4. Boosts the Organization's Credibility

Taking up a non-biased application method by the company will contribute to a boost in belief among job applicants.

What is a Selection Process in HRM?

For an organization to run efficiently human resource recruitment and selection in an organization is essential. The result of the process can be completely different if not done right.

It is a process of filtering through a series of events via elimination and discovering the most appropriate candidate.

Let's take a look at the steps in selection process in hrm to see how a candidate is filtered out for the organization.

1. Preliminary Interview

Once a vacancy is posted, thousands of applications come under a single vacancy. So a preliminary interview is executed which means the employers broadly conduct an interview and take in all the applications of basic qualification criteria and reject those who don't meet the basic ones.

2. Screening the Applications

This stage in human resource recruitment and selection involves shortlisting the potential candidates from an entire lot of applicants. The screening panel consists of the departmental heads, coordinators, and various team leads. So that they test the candidate as closely as possible.

3. Aptitude Tests

They are an essential part of the selection process which examines the candidates based on their IQ, emotional aptitude, proficiency, decision-making skills, pressure-bearing quality, and personality.

4. Employment Interview

The employment interview is the identity of the entire selection process. It could be defined as an in-person interview that puts the candidates to the ultimate test. This step signals how satisfactorily the candidate is suited to the job. During this phase of human resource recruitment and selection, the organization will provide the job description and the responsibilities that the company is going to expect from the candidate.

5. Scanning References

Although the interview would be sufficient in understanding the candidate, checking about his or her behaviour in the past and from what background they come from is important. In this stage, the recruitment team would reach out to the candidate's previously worked companies.

6. Medical Examination

Not necessary, but some modern companies prefer getting a medical examination done on the candidate. This is to check that the candidate is put under some pressure, he or she would be able to handle that or not.

7. Final Selection

The last phase of human resource recruitment and selection is to join the dots for the previously done examinations. The candidate who has successfully cleared all the rounds of the recruitment and selection process in HRM is then qualified to attain the position in the company for which he or she has worked.

After all this, the candidate must also sign a Non-Closure Agreement that ensures that the company's data is encrypted.

Conclusion

The success of the business is directly related to the quality of its employees and their proficiency to stand out in the mass. It is also important to scan the employee's performance appraisal timely. It is vital to see that the employee's contribution to the company is effective and efficient. Human resource recruitment and selection make sure that the company can only be as promising as the employees working there.