Avail 50% Discount - Limited Time OfferCheck More

Wed May 15 2024

5 min read

What is a Candidate Applicant Tracking System in Recruitment?

Home >> Blogs >> What is a Candidate Applicant Tracking System in Recruitment?
candidate applicant tracking system

The recruitment and staffing industry has undergone a digital transformation over the past few years. One of the key technologies driving this transformation is known as an applicant tracking system. ATS platforms are software systems that streamline and improve the recruiting process by tracking, sorting, and managing candidate applications.

We will outline some of the benefits of using an ATS and provide advice on selecting the right one for your business.

An ATS is a job application tracking software that enables the electronic handling of recruitment needs. The purpose of an ATS in the hiring process is to make it easier for companies to track and manage job applicants and save time and money.

This article provides an overview of candidate applicant tracking systems and their purpose in the hiring process.

Schedule A Software Demo

Are you ready to experience the power of Pitch N Hire Software? Our experts will walk you through the features designed to improve candidate sourcing, applicant tracking, and hiring processes. Schedule a personalized software demo today!

How Does an ATS Operate?

It can be used by businesses of all sizes to manage their hiring process and track applicants throughout the recruitment process. There are many different features that an ATS might offer, but some common features include the following:

  • Users can post job openings on multiple job boards with a single click.
  • The ability to screen resumes based on keywords.
  • Recruiters follow candidates as they progress through the hiring process.

For example, as ATS can help with job openings on multiple job boards, businesses don't have to manually post their job openings on each job board.

And if you are looking for a free ATS, "SkillSyncer" is the most used free candidate tracking system available on the internet.

Also, there are many free applicant tracking system excel templates available online, which are accessible to everybody!

When it comes to candidate applicant tracking systems, one of the most important features is resume screening and collection.

This feature allows you to automatically screen and collect resumes from job seekers, which can save you a lot of time and energy.

There are a few different ways that candidate applicant tracking systems can screen resumes. ATS will also often have filters you can use to narrow your search. For example, you can filter by location, education level, or work experience. This can help you find the best candidates more quickly.

  • Once you have found some promising candidates, it's time to start collecting their resumes. Collecting resumes are only half the battle, though. You still need to take the time to read through them and decide who the best candidates are. Luckily, the candidate applicant tracking system can help with this too.
  • When it comes to interviewing scheduling and communication, an applicant tracking system can save you a lot of time and hassle. With an ATS in place, you can automatically send interview requests to candidates based on their availability. This can be a huge time-saver, especially if you're coordinating interviews with multiple team members.
  • An ATS can also help you keep track of all your communication with candidates in one place. This way, you can quickly reference any previous conversations and make sure that everyone is on the same page. Good communication is key to a successful interview process, so an ATS can be a valuable tool in helping you stay organized and streamlined.

A candidate applicant tracking system is a software program that helps organizations track and evaluate job applicants. ATSs can improve the workflow of hiring process, identify qualified candidates, and schedule interviews.

Most ATS allow employers to post job openings on their website or job board and collect applications from candidates. Candidates' contact information, resume, and cover letter are typically uploaded into the system, and the system may parse this information into separate fields.

Some ATSs offer additional features, such as the ability to rank candidates, rate them on a scale of one to five stars, or flag them for follow-up.

Employers can also use an ATS to schedule interviews for hiring process with candidates or send automatic rejection letters.

What are the Primary Advantages and Disadvantages of an ATS?


  1. An applicant tracking system (ATS) can help organizations to improve their efficiency and speed in screening and hiring candidates. By automating some of the tasks involved in the process, an ATS can help organizations to save time and resources.
  2. An ATS can also help to enhance resume screening and tracking. By storing resumes in a central database, organizations can more easily keep track of which candidates have applied for which jobs. This can help to streamline the process and make it more efficient.
  3. Additionally, using an ATS can help to ensure more consistent and unbiased decision-making. By automating some of the tasks involved in hiring, such as resume screening, organizations can reduce the potential for human error or bias.
  4. Finally, an ATS can also help to save organizations money. By automating some of the tasks involved in hiring, such as resume screening and tracking, organizations can reduce their labor costs.


  1. A common complaint about ATSs is that they can be very picky about resume formatting. The system will outright reject your resume if it is not formatted correctly.

How can I Improve My ATS Score?

To ensure that your resume is optimized for candidate applicant tracking systems, it is important to focus on four key elements:

1. Relevant keywords and phrases:

To make sure your resume is easily searchable by candidate applicant tracking systems, you should include a variety of relevant keywords and phrases throughout the document. Focus on terms that are commonly used in job postings for the role you are applying for, as well as industry-specific jargon.

2. Standardized format and layout:

Many candidate applicant tracking systems are designed to read resumes in a specific format. Hence, following any guidelines provided when submitting your resume is important.

3. Accurate and concise language:

To avoid getting tripped up by candidate applicant tracking systems. It is important to use accurate and concise language throughout your resume, such as avoiding typos or grammatical errors and using clear and simple language.

4. Customization for each job application:

Candidate applicant tracking systems are generally keywords based, so the more you customize your application with keywords, the better your chances of success.

Finally, it is important to tailor each resume you submit to the specific job you are applying for.

Predictions for ATS

  1. Organizations are increasingly looking to integrate artificial intelligence (AI) and machine learning (ML) into their Applicant Tracking Systems (ATS). Doing so can help them automate repetitive tasks, improve candidate sourcing and screening, and make better hiring decisions.
  2. The competition for top talent heats up, and many organizations are looking for ways to make their ATS more personalized and candidate-friendly.
  3. ATS vendors are expanding the scope of their systems to include other aspects of the HR process beyond applicant tracking. This can include onboarding, performance management, benefits administration, and more.


There are both benefits and challenges to using an Applicant Tracking System (ATS) when seeking or posting jobs.

  • If you're a job seeker, use ATS to help organize your job search but not rely on it too heavily.
  • If you're an employer, use ATS as one tool in your hiring process, but do not rely on it exclusively.

Consider other factors such as work experience, education, and cultural fit when making your final hiring decision.

Frequently Asked Questions

Q1. How do you keep track of job applicants?

Ans. The applicant tracking system (ATS) makes sure that you never miss out on any application.

Q2. Do Indian companies use ATS?

Ans. Absolutely! More and more Indian companies are using applicant tracking systems to streamline the recruitment process. The use of ATS is also helping Indian businesses stay competitive in the global market by enabling them to quickly identify top talent.

Q3. How does an applicant tracking system work in the hiring process?

Ans. An ATS or AI Recruitment software helps to enhance the recruitment process by automating the sorting of resumes, posting jobs online, and making it easier to track candidates throughout the hiring process.

Additionally, they can search for the relevant candidate information, such as years of experience or skill set, directly from the ATS platform. It also enables employers to communicate with job applicants efficiently, ensuring all stages of the recruitment process are tracked and documented accurately.

Q4. What is the difference between a CRM and an ATS?

Ans. ATS systems are recruiter applicant tracking systems used by both staffing agencies and large corporations with extensive recruiting means.

But a customer relationship management system is a software application that helps businesses manage their Customer relationships. They are used by sales, marketing, and Customer Service Departments to track and manage interactions with customers.

Related Articles

Applicant Tracking System (ATS) Software Guide
Largest Applicant Tracking Systems for Recruiters
Top 5 Most Common ATS Software in USA
Best ATS Software with Top Rated Reviews