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Fri Nov 24 2023

5 min read

Essential Ways To Format & Write Your Letter Of Interest

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write format letter of interest

There are millions of talented people running behind the same position in the industry. There may be chances that your skills and knowledge may not match the requirements of a company. In that case, what should be your next step? You should not get upset and sit ideal waiting for the opportunity to come to your doorstep. Rather, take a step ahead and approach the company you want to work with. You can contact the hiring manager or recruiter of the company and send him a letter of interest. Now, you must be wondering, what letter of interest is? It is a document that you can send to the recruiter or the HR manager of the company for grabbing their attention and listing yourself on their list of preferred candidates. You can send this letter to the company to enquire whether they have a job opening for the position you are looking for.

What is a letter of interest?

It is an enquiry document that you send to the employer of a company in which you want to work. You can use this document to communicate your willingness to work with a company that has not published a job vacancy. Don’t forget to go through the letter of interest sample writings before mailing them to the manager. Getting a peep into the letter of interest examples is a good option rather than making blunders that can hamper your chances of getting in the company of your choice. Don’t get confused between the letter of interest and the cover letter. A cover letter is generally sent to the company that has posted about a job vacancy. In the cover letter, you usually advertise your skills and explain the reason why you are good for the job title. Therefore, go through the cover letter and letter of interest template for getting an idea of the difference between the two.

How to format your letter of interest 

Your letter of intent should express your desire to know more about the company. Therefore, you must know how to compile your enquiry letter and that is possible when you have a glance at the letter of interest sample write-ups. You must get a review of the letter of interest examples, to understand the format in a clear and better way.


Start your letter by introducing yourself and your reason for writing the letter. Articulate your sentences properly and make sure your starting sounds professional. Before writing the letter, do proper research on the company’s goal, growth, and other aspects. Include your analysis of the company’s growth and why it fascinates you. Your purposes behind writing the letter should be crystal clear through your writing. Make sure your letter reflects your awareness of the fact that the company is not having or is not advertising any job vacancy. But your expertise in the field can be an asset to the organization.

Include your skills and experience

The second paragraph should be framed in such a way that it expresses your skills, experience and knowledge of the work. Add descriptions of the work that has added value to your previous company’s growth. Provide them with statistical data to give a clear understanding of the result of your work on various projects. Try to incorporate your most recent accomplishments.  Also, give a detailed description of the extracurricular activities in which you have an interest and which is related to the field if you are a fresher. Go through the letter of interest template for freshers to get an idea of the format. You can add your achievements to extracurricular activities. These will depict your level and position of responsibility.

Call to action

Use the last paragraph wisely. You are writing a letter of interest in the hope of getting a positive response. So, convince and encourage the recruiter that you are the best fit for their company and they must hire you. Provide your contact details in a clear format. Show your gratitude to them for giving their precious time to your letter. Express your excitement for the next stages and show your eagerness for their positive response.

Tips for writing a letter of interest

Do extensive research and get a glance at the letter of interest sample to increase your chances of getting heard.  Here are the tips for writing a letter of interest in an attractive form.

Do research work 

Before writing the letter of intent, do extensive research of the company. Go through the company profile and collect all the required data. Analyze the achievements, growth and policies of the company.

Build Networks

Build your connections. Make a good network. Your connection can advise you and add quality to your letter. Also, you can have an informational interview with them to get a better knowledge and understanding of the organization.

Include an authorized person’s name

Never use the word “to whomsoever it may concern” while writing an enquiry letter. It will show your lack of research and interest. Write the name of the hiring manager of the company that will make your letter look professional and stand out.

Keep it specific 

Your letter of interest should be specific and clear. The position you are looking for should be mentioned to avoid any confusion. It should not reflect that you are not interested or does not value the opportunity you have got.

Order of assembling letter of interest

You should know the right order of compiling the enquiry letter. Letter of interest templates comes in handy in understanding the chronological order of assembling the enquiry letters.

  1. First up, provide your contact information i.e., name, address, phone number, email address and residential address.
  2. Then, write the date on which you are writing the letter.
  3. Include the address and contact information of the company you are writing a letter to.
  4. Now, include your introduction. Add your skills, knowledge and experience of the work. Mentioned your intention behind writing the letter.
  5. Now, it is time for a closing paragraph. Conclude your letter by showing your gratitude.
  6. Lastly, include your signature.

Concluding note

You can do wonders if your letter of interest looks promising and professional. Make it crisp, clear and concise. Take a  glimpse at the letter of interest examples to make your document attractive. Once you are aware of the ways of compiling the letter, you will eventually open your doors of success and your dream company will surely give you a call.