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Tue Mar 05 2024

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A Step-By-Step Guide On How A Relieving Letter Might Look Like

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writing relieving letter

Every worker hopes to pursue new prospects that will give him a forum for the advancement of his talents and equip him with growth skills. A relieving letter is required to leap forward to achieve your objectives. Regardless of if you swap businesses or choose to learn from abroad, a letter of resignation has to be sent to free you from the positions and duties laid down by the firm. Via this blog, we’ll talk about how to write a relieving letter and what format you should follow. So let’s first consider what this letter is precisely before we examine the most important features.

What is the Relieving Letter?

If an employee leaves the corporation and has fulfilled the notification term, an official certificate is released specifying that all tasks and obligations are relieved by the employee, and it is referred to as a relieving letter. The perfect relieving letter format indicates the date of entry, annual CTC, appointment, final job specifics, etc., with all the required employment information. Frequently referred to as an expert report, the employee will go to his next company to use the letter as a background check. It is one of the most important documents.

How Does a Relieving Letter Might Look?

It is a challenge and important for a boss to be able to know precisely how a relieving letter should be. Not only should the material required for the applicant be added, but it should also be systematically and concisely included. If you ask, then, how a letter relieves you, here is a step-by-step guide on how a relieving letter might look like.

Date of Issuance of a Letter

The relieving letter starts with the date of issuance of the letter to avoid any dispute.

Details of the Employee

The resigning employee’s data, including his full name, employee ID, appointment, department, and name of the company, should be noted following the date.

Subject or Reference

This section will explain momentarily in just one line what the letter is all about. Else, you should write ‘Relieving Letter’ just in the subject line.

Resignation Details of the Employee

The second phase of the relieving letter is to remind the employee after greeting the acknowledgment of resignation in the very first paragraph. The appointment and date from which the person is exempt from his duties are generally included.

Statement of Appreciation

The second paragraph of the relieving letter format must inform the employee that the complete and final payment is received within a specified timeframe. The guarantee should include a message of gratitude for the contributions that the individual has made to the company and wish them luck in the future.


Once the main body has been finished, the end of the relieving letter must include ‘sincerely’ and the signature of the manager, along with the employer’s name, designation, and date of issue.

How to Write Relieving Letter?

To write a letter, you should begin by saying that you recognize and support the employee’s resignation as an employer and respect the work of the employee and his commitment to the job. Make sure you note when you will gather all the other documents you need and wish them luck in the future.

Important Points to Remember

As mentioned above, the relieving letter is a written email to an employee who has acknowledged the dismissal and is relieved of all duties. There are, however, several points you should remember before writing this letter:

  • The relieving letter should be released to the letterhead.
  • The perfect greeting for the relieving letter is ”To Whomsoever It May Concern.” However, you can use it if the employee gives a name.
  • You can also compose the employee’s latest status aside from listing acceptances of resignation.
  • Refer to affiliation and date of removal.
  • Recognize the employee’s job.
  • The tone should be formal and simple.

Is a Relieving Letter Important?

Let us first understand its meaning before going through the specifics of the relieving letter. When a resignation letter is sent for higher study or some other reason, a notification time fixed by the corporation must be served. Both ongoing work or other tasks as per the company must be done during this period. You can only be given a relieving letter after you are finished with all the work since a letter of relief is an important document because it indicates that the person has fulfilled his assigned duties in a certain position and period. A relieving letter mainly reveals a strong friendship between the employer and the employee and helps the employee to pursue his next job.

Steps for Requesting a Relieving Letter After Resignation?

It can be a complicated task to request a relieving letter from your previous organization. The easiest way to do this is to email the HR boss with a professional email and invite him to email the relieve message. Here are some helpful tips that will enable you after resignation to write a decent relieving letter:

  • In your email to HR, mention your tenure and the name of the reporting manager.
  • Ask your side for any outstanding formalities on your job conclusion and, if any, ensure that you finish them within time to receive your letter of relief.
  • If you receive no response, call or visit the office and connect with HR.
  • Save copies of your invoice forms and other documents, which you may need to provide to the prospective organization that you are seeking alongside your relief letter.

Denial to Issue a Relieving Letter

Some employers will refuse a relieving letter primarily because the results of the employee do not hit the goal or will not leave the business at the highest mark. For both the employee and the employer, a relieving letter with all the details is relevant. A curriculum vitae plays a crucial role in determining the applicant’s future, whether it be to study overseas or to turn to occupations. 


So now you know how to write a relieving letter. You must remember that a relieving letter is a very important document that you must need if you want to join another organization or want to pursue higher studies. Therefore, before leaving the job, get your relieving letter with good remarks.