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Fri Mar 01 2024

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How to Write an Email Follow Up after Interview?

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email followup after interview

Follow-up emails are messages sent to an interviewer after the interview to inquire about the status of the application. Following up with the interviewer after the interview is essential to leave a good impression.

Knowing when and what to include in an email follow-up after interview can demonstrate your professionalism and increase the likelihood of getting the job.

In this article, we have discussed in detail when a candidate should send a follow-up email, the procedures you must take to write one, and a follow-up email sample.

When to Send Follow-Up Email After Interview?

The standard procedure is to follow up one to two weeks after submitting your application. This allows the employer enough time to consider and respond to your job query. When sending a follow-up email after interview no response; wait for three weeks as the organization probably has received a lot of applications.

If you receive a job offer from another organization, it is acceptable to follow up sooner. In these circumstances, you can get in touch with the recruiter and let them know you have received a job offer while still making them your top priority. This may speed up the process and encourage them to offer you the job.

What are the Steps Needed to Craft a Follow-Up Email?

A personal email that a candidate sends to an employer after the job interview is known as an email follow-up after interview. To leave a good impression, getting in touch with your interviewer after the interview is crucial.

Here are the 6 essential steps that you can follow to write a follow-up email 2 weeks after interview no response:

1. Choose a relevant subject line

The subject line of a follow-up email is one of its most essential components since it informs the hiring manager of what to expect in the email. Ensure the Follow-up email after interview subject line is clear and brief and reflects the intended message.

Consider personalizing the subject line to make your email stand out in the inbox. Provide the Name, title, and date of the interview.

2. Begin with a greeting

Use salutations like Dear Ms, Dear Mr, or Ms./Mister. [Name] to begin professional communication before mentioning the industry, role, and brand voice. You can establish a connection immediately by using the appropriate salutation and Name. Even better, you can begin your emails with Sir or Madam.

3. Thank the interviewer for their time

When writing a thank you email after second interview, start with the job title you applied for, thank the employer for their time, and express your interest in the firm and the role.

Since the recruiter may interview multiple candidates, mention the location and date of the interview. Focus on a memorable part of the interview. Make it as specific as possible while keeping the rest short and to the point.

4. Remind them of the value you can bring to the position

Utilize the email follow-up after interview to express interest in the post and highlight your qualifications. Describe a few of the core skills you discussed in the interview and how you expect to use them in your new role. Be confident as you remind the hiring manager of the value you bring.

5. Differentiate yourself from other candidates

The final paragraph of the follow-up email focuses on a summary statement that describes how you differ from others. Use this paragraph to invite hiring managers to ask further questions. You may add a sentence stating that you are looking forward to hearing from them, or you can describe how excited you are to hear back from them.

6. Add your signature and contact details

When writing an email follow-up after interview, add a signature and your contact details at the end. Ensure to provide your phone number, residential address, and alternative email address. Also, select a warm and polite closing like Sincerely, Thank you, Best.

How Can I Write an Email Follow-Up after Interview?

Here is a sample template for a thank you email after phone interview:

Subject line: Thank You for the interview

Dear [Interviewer's Name],

I am grateful for the chance to be interviewed for the [job name] position at [company name] yesterday. I value your time and the information you provided about the role and the organization.

The idea of joining the team and adding my [related experience/skills] motivates me. I have attached my CV along with a cover letter. Please do not hesitate to contact me if there is any further documentation you need. I appreciate you taking your valuable time to review my application.

Warm regards,

Joe Donne.

Wrapping Up

Sending a thoughtful and well-written email follow-up after interview can significantly help in your job search. This is your opportunity to thank the interviewer for their time and express your passion for the role, and address any issues or concerns that may have come up.

Also, a follow-up email might remind you of your qualifications and make you stand out from other candidates. Ensure to customize your follow-up email and include specific details from the interview. Be concise, polite, and professional.

Utilize this opportunity to demonstrate your professionalism and leave an excellent mark on the recruiter by following up after the interview. By writing a meaningful email, you boost your likelihood of being hired.

Frequently Asked Questions

Q1. How long should you wait after an interview to follow up?

It's recommended to follow up within 24-48 hours after an interview. If you don't hear back, send a gentle reminder email after a week or two, but avoid sending multiple follow-ups.

Use your judgment and consider the circumstances and company culture when deciding on the timing of your follow-up.

Q2. When should I write a follow-up email after interview?

You should send a follow-up email within 24-48 hours of the interview to express your gratitude and keep your application fresh in the interviewer's mind. It is acceptable to send a polite email reminder if you haven't heard anything after a week or two.

But, while choosing the timing of your email, avoid sending several follow-ups and consider the specific circumstances and company culture.

Q3. How do you politely follow up after an interview?

Here are some essential tips that can help you politely follow up after an interview:

  • Start by expressing gratitude for the opportunity and reiterating your interest in the position.
  • Reference specific details from the interview to show that you were paying attention.
  • Inquire about the process's next steps and ask if you can provide any additional materials or information.
  • Keep the tone professional, concise, and polite.
  • Avoid sounding pushy or desperate.
  • End the email by thanking the interviewer again for their time and consideration.

Q4. How do you write a short follow-up email after an interview?

After an interview, write a short follow-up email and keep it short and to the point. Begin by thanking the employer for the opportunity and expressing interest in the role. Refer to specific information from the interview to showcase that you paid attention to.

Also, convey your gratitude to the interviewer for their time and inquire about the following steps. Mention any relevant materials/information you can contribute. Keep formal and courteous tone; proofread before sending.


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