Avail 50% Discount - Limited Time OfferCheck More

Fri Nov 24 2023

5 min read

How To Decline An Interview? 6 Positive Ways To Say NO

Home >> Blogs >> How To Decline An Interview? 6 Positive Ways To Say NO
how to decline an interview

Not all work interviews are a good chance, but remember that you do not have to make enemies. A graceful denial is also clever. In this article, we are going to learn how to decline an interview. It’s often a good idea to decline an interview because the amount, the commute, or the employer isn’t right now. On the contrary, we advise you to accept the invitation to interview without jeopardizing your current work, even if you are not especially interested.

Especially if the interview is a telephone interview, the risk is smaller, and the price can be substantial if you do not take the call while at work. So, many people are not wise to turn away a telephone interview. If you want to work for a potential employer, the interview will serve the purpose of assessing your future workplace and its policies. But if you are not interested, then it is good to decline an interview.

Resist the Temptation

This could be your first reaction, and there’s no doubt that too many employers rudely neglect job seekers! It feels like a suitable answer to ignore them. However, being respectful and professional is a very good idea for many reasons, including preserving your integrity as a professional and not burning potential bridges. The good news is that this employer or those people will in future pay very great dividends for becoming a professional because, while you have rejected this opportunity, you made a good impression.

Do Not Instantly Say No

Usually, you have to respond by approving or refusing for at least one day, so spend that time. Or if it’s not offered, ask for that day. It can be very intelligent to trust your inner voice – most of the time. Especially if your early response is to deny the opportunity immediately, take a while to consider the opportunity carefully — at least a few hours. But if all the organizations and opportunities do not sound negative, be very careful. Maybe you’re right.

Good Reasons to Decline an Interview

For any of the following reasons, turning off the job interview is the best choice:

  • This employer has launched jobs, or earnings and sales are reduced, and it feels like a dangerous thing to do.
  • You’re already working and will make a big move to this work interview. The risk is higher than the possible benefits since the work is not especially exciting or unique.
  • This invitation is for a second (or third) round of work interviews, and this job is not suitable for you.
  • You interviewed this employer for another job and decided that the business wasn’t “perfect” for you.
  • And they hate the people you meet who work there.

There are other reasons to decline an interview — poor potential staff, executives, places, travel, wages, etc. 

Research Before Giving the Interview

We hope that before you applied, you investigated this employer. Do more analysis now when you are invited to a work interview:

  • Does anybody know who works or has worked in the recent past? Get out there to inquire about their experiences.
  • What are the details about this employer on websites such as
  • Test a few Google searches to find out if something is wrong, such as a product failure or a recent dismissal, that has happened to this employer.

In particular, if those reviews are more than one year old or extended to another place, we would not recommend declining an interview, based solely on a few bad reviews. To ascertain whether there seems to be a foundation in reality without referencing negative feedback, ask a couple of questions very carefully.

The Process to Decline an Interview

If you plan to turn away the interview, please proceed with great caution. Those with whom you interact will be able to hire you in the future with your dream employer.

Send Email

If you are 100% sure that this will not be a chance to do so, respond quickly and carefully by email (within 24 hours).  Send directly to the recruiter Probably the man or the recruiter is the person whom you should email. Send different messages to each of them if you’ve already had contact with the hiring manager or other workers.

Be Diplomatic

And don’t say lies, and don’t burn any bridges. In the future, this employer and such people might be just right for you, and you would not be able to disappear because it made a bad impression.

Be Careful

Don’t give your reasons for refusing their invitation. That could lead you to bridges or an extended and intensive discussion as to why you feel that way, with criteria for information that you don’t or do not want. Keep your “short and sweet” message of denial. Suggest another candidate, if possible. If the company has a good name, verify that someone is interested in a report with the related members of your network. You may also help a friend with the recruiter or the boss and also make those brownie points.

Keep a Copy of the Message

Later on, as for a potential future partnership with this or these individuals, you will need a copy of the post. You can also print a formal thank you but no thank you, and you can send your letter by snail mail, which may be recorded as you requested your return receipt, so that you have evidence that you have done your best to address your request.

Give a Telephone Call

Call for your message to be sure that your message has been received if you do not receive an answer. You don’t want them to believe you have “ghosted” them, as rude as employers may be for job seekers. So please call them to make sure they get your text. Use the script for your message. If the reason you hesitate to interview is pushed, say that in this case, the date is just incorrect, considering what else is happening in your career. Only say that you are looking for other prospects if you’re pressing what is going on with your work quest. If you have suggested a different candidate, please contact the other candidate and provide details about your contact.


It’s sometimes right to decline an interview. But if you’re just not sure whether you should decline an interview or not, you should probably discuss it with someone who has experience in this field. They can help you to make better decisions.