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How to Write Thank-You Emails After Interviews (With Example)

thank-you-emailsPosted on Mon Aug 08 20222 min read
thank-you-emailsPosted on Mon Aug 08 20222 min read

Nowadays, technology has driven so far that emails have become our go-to activity. In this digital world, sending out a thank you post interview thank you mail makes much sense. The competition is always high when it comes to interviews but you should always be prepared. You send out a thank you mail for several reasons but among them, the major one is when the interview doesn’t call back.

Even if an interview does not go well, you can always go a level extra to show respect because a pleasant written thank you email after the interview is a catch to superiors. Well, the etiquettes are needed to remain firm. So, here in this article, we are going to present you with the formal note of a thank you email after the interview as an activity that is included in things to do when an interviewer doesn’t call back.

The procedure of writing Thank-you Emails after interviews

The etiquettes that are to be followed are as follows:

  1. There should not be any cool, funny jokes and pranks involved. Instead, you should just go straight to the point.
  2. As it is a thank you email after the interview, express your appreciation by saying thank you for the number of special features which you noticed.
  3. State how interested you are in the position of the job you applied for.

This email is a formal letter of post interview thank mail and involves almost all the features and there are a few steps that are to be followed. The first point is to add the subject which would be formal,

Subject line: Post Interview Thank You Mail  

Secondly, you need to learn how to address your superior. If the boss is a woman, the salutation would be ‘Respected ma’am’ and if the boss is a man, the salutation would be ‘Respected sir.’ 

Suppose, you are unable to identify the gender then you can use ‘Respected ma’am/sir or just the last name’ without any confusion. If you are still confused with the recruiter’s gender there are several tricks of using salutation.

Salutation: Respected ma’am/sir, last name

Then there is the actual body of the mail and also the first paragraph where you would include by saying how he/she is doing, taking out his/her time out for you.

Greeting/opening paragraph: 

‘I hope you are doing well. Thank you so much for taking out some of your precious time to meet me and discuss the (position you have applied for). It was such a marvelous experience for me.’

This paragraph is written just to discuss your skills, strategies, and performances in the thank you email after the interview. Then you can start the next paragraph by acknowledging the following.

Second/middle paragraph: 

‘I am writing this letter to you as a follow up email after the interview. As we were discussing over (company’s name), I realized how much I am working with you and your colleagues. The thing that got me most excited about the firm was the motive, effort, workflow, and atmosphere. I believe that I can accommodate there and help others with my skills. I promise not to let the seniors down. With my knowledge and skills, I think that I would be the best fit for (sector you are interested in). Since this paragraph is the content, you can include your job description here.

The thank you emails after the interview are not supposed to be lengthy. While writing a post interview thank you email, you need to keep one thing in mind that your motive is to impress the person and also to compliment the company simultaneously. You can make it on point and not ramble much. So, the next and third paragraph of the follow up email after the interview would be the following. 

Third/complimenting paragraph:

 ‘I was so impressed that I just kept on thinking about the plan your company is going to achieve in the next 5 years. With socio-economic growth, I can tell you that your managers are at the perfect place. And also the number of investors the firm is approaching is beyond impressive.’

It is always perfect to share your information or extra skills. You can also describe your CV, briefly. You can share your personal opinions and advice, you can add another paragraph on your own before the ending one.

To finish off the thank you for the email interview, you can add the last yet the least paragraph and it goes as follows.

Closing/ending paragraph:

‘I hope you can find a place for me at your company and I will accommodate well and apply my knowledge to the level best for the positive achievements of the firm. And also, if you need any area of expertise or help, you can reach out to me. I am looking forward and eager to hear back from you on one of the upcoming days.’

Here, you end the paragraphs of the post interview thank you mail. And you officially end by writing the following.

‘Thank you so much for spending your valuable time on me, one more time.’

And then you end with a finishing salutation by saying:

Ending salutation

‘Have a good day!


(Your name and all the details)’

Now that you are done with writing the thank you for the interview email, you must keep certain things in mind. They are as follows:

  1. According to research, the recruiting managers do not appreciate the informal behavior which includes not sending a post interview thank you for an email. So, you must send out a follow up email after the interview just to stay in the clear air.
  2. It is always right to send out a letter to maintain a disciplined manner.
  3. The right time to send the thank you for the interview email is within 24 hours.


It is a formal letter and you chose to write it for the very right reasons. Every company, institution, organization, firm, etc. has specific pros and cons. Impress yourself in the thank you email after the interview to your level best. As we have mentioned it is a safe spot to send it beforehand. 

A perfect post interview thank you email creates a good impression in front of the recruiter. Not only does it make sense but also, it sets out an example of how disciplined and extraordinary of an employee you are and they can recruit. At every step of the article, you need to compliment the members of the company and note down the fields and sectors in which they are specialized in,

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